Exhibitor Information

7 - 9 July 2017
Lismore Showgrounds : 9am - 4pm daily


EXHIBITOR INSTRUCTIONS
Please read all information below to ensure you are aware of all requirements


Thank you for your celebrating our 20th Anniversary Show and supporting Westpac Life Saver Rescue Helicopter by being an exhibitor at the 2017 Outdoor Leisure Show. We warmly welcome our first time exhibitors, the return of our Queensland exhibitors and our regulars exhibitors who have been with us over the years and now decades.

Once again we have an extensive range of exhibitors and displays catering to all outdoor interests and activities, along with cooking demonstrations, entertainment for all the family, a great selection of food outlets and much more.

We look forward to seeing you in a couple of weeks and invite you to join us for welcome / opening drinks at the bar on Friday 87 July at 4.30pm. In the meantime if you have any further queries, please call our Show Organiser, Howard Atkinson 0434 583 864.

SITE PLAN & EXHIBITOR LIST

The site plan is available from the event website and will be updated regularly as needed. We're still finalising all exhibitor participation, so the full exhibitor list will be posted to the site within the coming days.

EXHIBITOR PAYMENTS

Thank you for your patience with our transition from the old entity to the new. A small amount of invoices are yet to be sent, however if you have not received your invoice by Tuesday 27 June, please contact us on 02 6623 7300

Exhibitor Payments are now due.

If you have not yet made payment, please refer to your invoice or the details below for EFT details.

Account name: NORTHERN NSW HELICOPTER RESCUE SERVICE LTD
BSB: 032 501            Account No: 292618

If you wish to pay by credit card or have your invoice reissued, please contact Westpac Life Saver Rescue Helicopter on (02) 6623 7300 (Mon-Fri 9am - 4pm)

All exhibitors must submit

  • Application forms
  • Certificate of currency for public liability
  • Food Vendors Permit (if applicable) for Lismore City Council
  • FULL PAYMENT

Please Note: Exhibitors will be excluded from attending the event if full payment and proof of public liability insurance is not received by event organiser by close of business (5pm) on Tuesday 4 July 2017. This will be strictly enforced.

EXHIBITOR SCHEDULE

Bump In

  • Caravan bump in is from 9am Tuesday 4 July. To avoid congestion, please arrange delivery early.
  • Pavilion exhibitors can set up from 9am Wednesday 5 July. Sites will be marked out and ready - again we recommend you arrive early.
  • General bump in time is from 9am Wednesday 5 July & Thursday 6 July.
  • All sites must be set up and ready for trading by 8am Friday 7 July 2017 - no exceptions!

Bump out

  • Commences from 4pm Sunday 9 July 2017.
  • Sites must not be left unmanned or dismantled until close of the Show at 4pm Sunday 9 July.

The Showground is open to the public from 9am to 4pm over the three-day period, Friday 7 to Sunday 9 July 2017.

Stock Delivery

Stock can be delivered to:      Lismore OUTDOOR LEISURE SHOW      Lismore Showground, Alexandra Parade, North Lismore

Staff will be on hand to assist with deliveries and a forklift on site from Wednesday 5 July. If you are having stock delivered, please contact Howard Atkinson (0434 853 864) in advance to advice him or your arrangements.

Trucks / exhibitors delivering Caravans MUST report to the site office on arrival; you will be escorted to your site.

Your Arrival

On arrival to Lismore Showground, all exhibitors must report to the site office to collect their Exhibitor Lanyards and site information. The site office is open from 9am Thursday 6 July 2017.

You, and any personnel working on your stand, are required to wear your lanyards for the duration of the Show, and these must be shown on entry to the showground each day.

Your onsite contact is Howard Atkinson: 0434 583 864, and he will be onsite in the week leading up to the Show and throughout the event. The Site Office will be manned from 9.00am Thursday 6 July 2017.

Security Schedule

Security will commence on Tuesday 4 July 2016 at 3pm and runs to 8:00am on Tuesday 11 July 2017. This will allow caravan dealers to have stock delivered to their site from 9am on Tuesday 4 July.

WH&S Requirement

All electrical leads onsite must be tested and tagged.

An inspection by an electrical contractor will be conducted prior to the opening of the Show on Thursday 6 & Friday 7 July.

NOTE: If your electrical leads are not displaying current tags, the electrical contractor will test and tag them - at a charge of $5.50 per tag - which is to be paid by the exhibitor. It is the responsibility of the exhibitor to ensure all efforts are made to make their site safe.

Exhibitor Car Parking

There is plenty of exhibitor parking available in the general car park.

No vehicles will be permitted on site during the show times unless it is part of a display.

All vehicles must vacate the showground sites before 8.15am daily.

Staying on site

Exhibitors are permitted to camp onsite during the event. Showers and amenities are available.

A small charge of $50 for 3 days is applicable, and you must register and pay at the site office prior to set up. Bookings are essential - please call Howard Atkinson on 0434 583 864 to arrange.

Please note: Due to Council health & safety requirements, NO dogs / pets are permitted onsite within the Show during opening hours of the event (ie. 9am - 4pm Friday 7th to Sunday 9th July 2017).

Public announcements on PA system

We have engaged the services of a professional announcer, who will make regular announcements about exhibitors over the course of the three days.

The aim is to drive people to your site. If you would like the announcer to say a few words about your business during the event - including any show specials you would like to promote, please send a maximum of 150 words to events@rescuehelicopter.com.au or fax to (02) 6623 7399 by no later than Tuesday 4 July 2017. Remember to include your site name and number.

All proceeds from the event support Westpac Life Saver Rescue Helicopter.

Visit www.outdoorleisureshow.com.au for the latest on the 4WD Caravan, Camping and Marine Show.

See you at the show!